Administrative Assistant – Banking Supervision Division

Reporting directly to the Head of Division, the Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the Banking Supervision Division. This position involves providing comprehensive secretarial and administrative support to the division, enabling the team to function effectively and meet its objectives.

KEY RESPONSIBILITIES:

The selected candidate will be responsible for:

Managing the daily administrative tasks of the division, including handling correspondence, scheduling meetings, and maintaining calendars for senior staff;
Preparing, formatting, and proofreading documents, reports, and presentations as required by the division's management;
Coordinating logistics for meetings, workshops, and other events, including booking venues, arranging equipment, and preparing materials;
Maintaining organized and up-to-date records, both electronic and physical, ensuring easy access and retrieval of documents;
Assisting with the preparation and submission of regulatory filings, reports, and other documentation required by the division;
Handling incoming calls and inquiries, providing information or directing them to the appropriate personnel;
Managing office supplies, inventory, and equipment maintenance to ensure the division's needs are met;
Liaising with internal departments and external stakeholders to facilitate communication and coordination of tasks;
Supporting the division's staff with various administrative tasks, including travel arrangements, expense reports, and timesheet management;
Ensuring confidentiality and security of sensitive information in all administrative processes;
Providing general support to the Head of Division and other team members as needed to contribute to the division’s overall effectiveness.

REQUIRED QUALIFICATIONS:

A high school diploma or equivalent; additional qualifications in office administration or a related field are an advantage;
At least 3 years of experience in an administrative or secretarial role, preferably within a financial services or regulatory environment;
Proficiency in Microsoft Office applications, including MS Word, Excel, PowerPoint, and Outlook;
Excellent organizational and multitasking abilities, with a strong attention to detail;
Strong written and verbal communication skills, with the ability to interact effectively with colleagues and external contacts;
Ability to handle sensitive information with discretion and maintain confidentiality;
A proactive approach to problem-solving, with a high level of professionalism and initiative;
Ability to work independently and as part of a team, managing multiple priorities in a fast-paced environment;
Familiarity with office equipment and basic IT troubleshooting skills are a plus.